3r33882. 3r3-31. In recent years, 3r3-3801. Google Keep and Calendar [/b] significantly expanded its functionality, which makes it possible 3r3-3801. build a more convenient implementation of the GTD methodology (Getting Things Done) based on them 3r3802. . Earlier, I already published material with GTD implementation based on Google Calendar. Presented now material can be considered as an updated implementation of GTD on the same principles, but using more modern tools. 3r33869.  3r33882. 3r33869.  3r33882. In 3r312. to my material of 2015
as a basic element for all the five phases of workflow management (Control) The GTD system selected the same service - Google Calendar. Now, on different phases, two different services will be used as the basic elements - Calendar and Keep - in accordance with the adaptability of their functionality for individual phases. 3r33869.  3r33882. 3r33869.  3r33882. 3r33851.  3r33882. 3r33865. Calendar will now be used as a base for 3r3751. Review Phase (Review-Reflect) [/i] as well as for 3r3751. phases of implementation (Do-Engage) [/i] . 3r33866.  3r33882. 3r33865. Keep will be used as a base for 3r3751. collection phases (Collect-Capture) 3r3753. , 3r3751. processing phases (Process-Clarify) [/i] and 3r3751. Organizing Phases (Organize) [/i] . 3r33866.  3r33882. 3r33868. 3r33869.  3r33882. 3r3751. GTD implementation in Google Calendar (list of upcoming actions for the week): 3r3752. 3r33869.  3r33882. 3r33869.  3r33882.
3r33869.  3r33882. 3r362. 3r33869.  3r33882. 3r33869.  3r33882. Most of the elements of the self-organization system will be stored in 3r3751. notes (notes) 3r3752. Keep. However, many of them will be simultaneously integrated with Calendar through 3r3751. reminders (reminders) [/i] . It is in the Keep that everything that was placed in the “event notes” in the past will be recorded now. 3r33869.  3r33882. 3r33869.  3r33882. Keep will also be used as the primary 3r3751. “Basket” (in-basket) [/i] for the collection phase (unless the source has its own “basket”). As will be shown below, Keep provides convenient means for organizing actions that are not tied to time and, especially, simple projects. 3r33869.  3r33882. 3r33869.  3r33882. The use of Calendar as another base is due to the fact that Keep does not provide a convenient overview of actions associated with a date or time (reminders and events). 3r33869.  3r33882. 3r33869.  3r33882. At the same time, as will be shown below, it is quite easy and convenient to organize a review from the Keep Calendar notes about the most priority actions that are not tied to a date or time. This will allow the complete execution phase of the Calendar. That is, all actions to be performed (dated and undated) will be selected exactly from the Calendar. 3r33869.  3r33882. 3r33869.  3r33882. Convenience of using Calendar as a base for the review phase is also due to the fact that its desktop version (after the update in spring 2018) allows you to display notes from Keep in its sidebar. A Calendar mobile application allows you to display a much larger number of reminders about actions (about 10-15 reminders on the screen) as compared with the Keep mobile application (about 4-6 notes with reminders on the screen). 3r33869.  3r33882. 3r33869.  3r33882. Further in this material, the word “application” will be understood as a mobile application. 3r33869.  3r33882. 3r33869.  3r33882. Everything that is written about the smartphone applies to the tablet (here it should only be noted that the tablets often allow you to connect a mouse and keyboard to yourself, which will significantly increase the productivity of working with the system when processing large amounts of text). 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Prepare Calendar
3r33869.  3r33882. Create two repeating weekly in the Calendar. events (events) 3r3752. coming sunday: “Weekly” 3r3752. (at 11: 30-12: 00) and “On week” 3r3802. 3r3752. (at 12: 30-13: 00). 3r33869.  3r33882. 3r33869.  3r33882. Also create a recurring monthly event 3r3751. [b] “On month” 3r3752. at 12: 30-13: 00 on the 30th day of the current month (for February we create such an event 3r3-3751. “on month” 3r3-3752. On the 28th day). 3r33869.  3r33882. 3r33869.  3r33882. All of these newly created events will serve as headings for displaying 3r-3751 in the Calendar grouped below. reminders (reminders) about activities related to keep notes. 3r33869.  3r33882. 3r33869.  3r33882. The time intervals were chosen in such a way as to remain on the screen when scrolling in the browser all the way down the desktop version of Calendar for a week. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Prepare Keep
3r33869.  3r33882. We create in Keep labels (labels) by categories and subcategories control aspects of workflow (Control) GTD, explanations were immediately given to which categories of GTD they correspond to:
 3r33882. 3r33869.  3r33882. 3r33851.  3r33882. 3r33865. 3r3751. Actions 3r3802. - 3r3751. “Next Actions” 3r3752. outside subcategories; 3r33866.  3r33882. 3r33865. 3r3751. [b] Actions /Recurring 3r3752. - 3r3751. “Next steps” 3r3752. , a subcategory for actions that are regularly repeated; 3r33866.  3r33882. 3r33865. 3r3751. Actions /Waiting 3r3752. 3r3751. “Waiting For” 3r3752. - are considered as a subcategory of the following actions, the reasons for this are explained below; 3r33866.  3r33882. 3r33865. 3r3751. Inbox 3r3752. - 3r3751. “Inbox” 3r3752. ; 3r33866.  3r33882. 3r33865. 3r3751. Maybe 3r3752. - 3r3751. “Maybe someday” (“Someday /Maybe”) ; 3r33866.  3r33882. 3r33865. 3r3751. Projects 3r3802. 3r3752. - there will be two categories combined: 3r3751. “List of projects” (“Project LIst”) 3-33752. and 3r3751. “Project Support Materials” 3-3-3752. ; 3r33866.  3r33882. 3r33865. 3r3751. [b] Reference 3r3752. - 3r3751. “Reference materials”. 3r3752. 3r33866.  3r33882. 3r33868. 3r33869.  3r33882. We also create a shortcut in Keep for aspect perspective (Perspective) 3r3752. GTD: 3r33869.  3r33882. 3r33869.  3r33882. 3r33851.  3r33882. 3r33865. [b] 3r3751. Perspective 3r3752. 3r3802. 3r33866.  3r33882. 3r33868. A description of the meaning and implementation of this, often ignored, part of the GTD, is presented below. 3r33869.  3r33882. 3r33869.  3r33882. In the implementation presented here, the GTD categories related to projects are 3r3751. “Project LIst” 3r3752. and 3r3751. “Project Support” 3r3752. - merged into one repository, that is, the list of projects (as a set of note headers) and pointers to related materials (in the bodies of notes) are stored under one label 3r3751. “Projects” 3r3752. . But there they are easy to distinguish between each other since they will be recorded in different places of Keep notes and in different fonts. 3r33869.  3r33882. 3r33869.  3r33882. The body of the Keep note is understood to be its main text, between the title and the list of labels. 3r33869.  3r33882. With a small number of characters in the body of the notes, its font automatically increases. In order to more clearly distinguish such short texts from headings, “_______________” (15 underscores in a row) can be added to the end of the body of the note - then the font size will be reduced to the minimum. 3r33869.  3r33882. 3r33869.  3r33882. Category “Waiting For” (label 3r3751. “Actions /Waiting” ) is considered here as a subcategory inside 3r3751. “Next Actions” 3r3752. (label 3r3751. “Actions” 3r3-3752.) - this allows you later, if you wish, to combine two GTD subcategories associated with a person (3r3751. “Next Actions /Agenda for Person A” 3r3752. and “Waiting for /Results from Person A ” ) Into one subcategory (under the label “ Actions /Person A ” ), Which will be convenient to use in the context of communication with this person. This approach will also help to more logically organize the following actions on projects that have encountered pending ones - this will allow not to archive such projects due to the lack of the following actions. 3r33869.  3r33882. But such an introduction of new categories for a person should be practiced only if there is a constant flow of tasks on it. 3r33869.  3r33882. 3r33869.  3r33882. There are also other approaches, the choice of the most appropriate of them will depend on the specific format of interaction. 3r33869.  3r33882. You can combine all these tasks for a person in a note with a list of actions (see below). 3r33869.  3r33882. If all these tasks for a person are connected with one goal, you can make a separate project for this goal and write them in a Keep note for this project. The goal of this project must be precisely its own goal, although it takes into account the goal of the person with whom it interacts. You can not just mindlessly copy someone else's goal for your project, even if it comes from management or customers. 3r33869.  3r33882. 3r33869.  3r33882. The names of the main categories are reduced from two words to one for short. To repeat what they mean, you can use r3r3287. a brief description of GTD
. 3r33869.  3r33882. 3r33869.  3r33882. It may well be found that Google Keep already has some previous notes. You don’t have to wash them, just put them under the label for now. “Reference” 3r3752. and unfasten them ( “Unpin” ) if they are attached. 3r33869.  3r33882. 3r33869.  3r33882. Next, fill the Keep notes with elements of the system of self-organization under the labels just created. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Inbox 3r33844. 3r33869.  3r33882. We write in separate notes under the label “Inbox” 3r3752. ideas about actions (one-step and multi-step, tied and not tied to time) are all in a row, for this you can use your old means of self-organization as well as 3r-3311. list of triggers incompleteness
. 3r33869.  3r33882. 3r33869.  3r33882. In this case, they should not be immediately classified; this will be done in the future. 3r33869.  3r33882. Also, it is not necessary to write them all at once, for a start, you just need to write out 20-30 such notes to build a certain framework of the system, which can then be supplemented. 3r33869.  3r33882. 3r33869.  3r33882. Further, in the process of using the system, it is under this label that we will further add inboxes (if their source does not have its own “basket”) - thus Keep will be used as the main “basket”. To do this, in the Keep application, select the “Inbox” label and add an incoming note with new information that needs to be saved - the application allows you to record it in several ways: 3r36969.  3r33882. 3r33869.  3r33882. 3r33851.  3r33882. 3r33865. type (or copy /paste); 3r33866.  3r33882. 3r33865. to sketch; 3r33866.  3r33882. 3r33865. dictate 3r33866.  3r33882. 3r33865. to photograph. 3r33866.  3r33882. 3r33868. 3r33869.  3r33882. 3r33843. Actions
3r33869.  3r33882. This label will mark notes on the following one-step actions and on projects containing them. But put it under the label “Actions” there will be only those that are not contained in the “Actions /Recurring” subcategories and other subcategories (which can be created later by adapting the system to the specific needs of the user). 3r33869.  3r33882. It would be methodically more correct to apply here (as for the general subcategory) a label like 3r3751. “Actions /General” 3r3752. instead of “Actions” , but this would make such a general subcategory difficult to distinguish among other subcategories. 3r33869.  3r33882. 3r33869.  3r33882. In order to quickly distinguish “activated” elements from “non-activated” elements (“actionable” vs. “non-actionable”), we will begin all the records of actions 3r3751. ( “ Actions ” ) , about projects 3r3751. ( “ Projects ” ) and about the possible actions of r3r3751. (“Maybe someday” - [/i] “ Maybe ” ) lower case. Under the records here are meant both the title of the note (for projects) and the record inside the body of the note (for action). 3r33869.  3r33882. Category “Maybe someday” 3r3752. is considered in my material as “actionable”, although in the “classic” GTD it is considered “non-actionable”. This approach allows you to more smoothly activate its elements - to transform them, as necessary, into the following actions and projects. At the same time, it is securely isolated from them by what is under a separate label. 3r33869.  3r33882. 3r33869.  3r33882. We fill the category with suitable incoming ones - we select from under the label “Inbox” 3r3752. A few notes about one-step actions that are not tied to time, specifically formulate this action in the body of the note and change the label to “Actions” . Such one-step actions should not be recorded in the headings of notes, they will be used to record the goals of the projects. 3r33869.  3r33882. 3r33869.  3r33882. For notes about the actions that we will most likely deal with before the next weekly review, we create reminders at 13:00 on the next Sunday after this review (i.e., if we are planning a weekly review on this coming Friday, then we choose Sunday immediately after it). We also attach (3r3751. “Pin” ) Notes on these actions - with a further decrease in the priority of these actions, the notes should be undocked back (3r3751. “Unpin” 3r3752.). 3r33869.  3r33882. Setting such a reminder does not mean that the action must be done before the eyeStarting the week is not a deadline, it should rather be considered as an expectation (with a 60-70% probability) that we will be engaged in this action during the week. 3r33869.  3r33882. 3r33869.  3r33882. For actions that we will most likely be doing until the end of the month (the month that includes the second Sunday after the next weekly review), create reminders at 1:00 pm on the 30th of this month (or on the 28th for February). 3r33869.  3r33882. You should not make such reminders on the 28th day of all months, or switch them from the 30th to the 31st day in accordance with the number of days in the month. As in the previous case, it should be remembered that setting such a reminder does not mean that the action must be done in a given month. 3r33869.  3r33882. 3r33869.  3r33882. During the weekly review, reminders (at the end of the week and end of the month) are reviewed for implementation and priority. Reminders about completed actions and completed projects are deleted, and their notes in Keep are deleted or archived (all existing shortcuts are removed, and the note is placed in the archive under the label 3r3751. “Reference” 3r3752.). 3r33869.  3r33882. 3r33869.  3r33882. For all reminders at the end of the week, the outstanding actions are checked for priority, and the reminder itself is reset at the end of the next week, or at the end of the month, or is deleted. 3r33869.  3r33882. 3r33869.  3r33882. When a new month arrives, the priority for reminders at the end of the month is similarly revised. 3r33869.  3r33882. 3r33869.  3r33882. On reminders of unfinished projects (their structure is described below), where the following actions listed in the body of the note are fully or substantially completed, we note the fulfillment of their items (list items), and also introduce new items with new next actions. 3r33869.  3r33882. 3r33869.  3r33882. Actions with a deadline should not be recorded in the Calendar directly, because their implementation is not tied to a specific date, they simply have a deadline, and they must be recorded together with the other undated actions. 3r33869.  3r33882. For such actions, you can record their deadline at the beginning of the note header (3r3-3751. “Before DD.MM ” 3r3752. Or 3r3-3751. “Before DD.MM on ” 3r3752.), And set a reminder at the end of the week or the end of the month when we are supposed to do them 3r33869.  3r33882. 3r33869.  3r33882. One-type actions that do not constitute one project (do not have a common goal) are rationally grouped into one note as a list — for example, lists of small purchases or lists of sights to visit. 3r33869.  3r33882. 3r33869.  3r33882. We will denote such notes with a heading starting with a pair of curly braces [b] {} 3r3802. 3r3752. and the formulation of this typical action after them. Placing such a wording in the heading allows you to get rid of its repetition for individual actions in the body of the note. The notation with curly brackets is applied because of its general acceptance for sets. 3r33869.  3r33882. 3r33869.  3r33882. For such notes with lists of actions (as well as for notes with projects, see below) we will set reminders for the week and for the month as well as for notes with separate actions - in accordance with the closest action from the list (or from the project). 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Projects 3r34444. 3r33869.  3r33882. The Keep notes structure allows you to use almost the same element format for single-step actions and multi-step projects, as well as convert actions into projects and back. The convenience of working with projects is one of the main advantages of my GTD implementation. 3r33869.  3r33882. 3r33869.  3r33882. Many progressive GTD implementations, for example, 3r3751. The Secret Weapon (TSW) and its variations imply the introduction of separate labels for projects, but in my implementation I managed to avoid this, at least for simple projects. 3r33869.  3r33882. 3r33869.  3r33882. To remind you about the project, we will use a note with the name of the project (its purpose) - in the title of the note, as well as the following actions (including waiting, considered as their subcategory), related materials (including links to them) - in the body of the note (as list items). 3r33869.  3r33882. Thus, under the label “ Projects 3r3752. ”The list of projects (list of titles), the following project activities and related project materials will be merged. 3r33869.  3r33882. 3r33869.  3r33882. You need to be attentive to the names of projects - the names of objects, processes, roles, etc., are not in themselves suitable for this. In GTD, a project means a more specific thing - a goal. This point is more clearly described in the new edition of the book by David Allen (2015). Therefore, in the title of the project it is necessary to indicate its purpose, the desired result. 3r33869.  3r33882. 3r33869.  3r33882. In case of a misunderstanding, whether something is a one-step action or a multi-step project, you can apply this approach - if you expect to be able to do everything in a day, we consider it an action, if not, then a project. But this approach is not universal - for example, reading a book is most likely an action (albeit a few days), and organizing a collective event in the morning for an evening about which its participants do not yet suggest - this is most likely a project (although everything can be done per day). 3r33869.  3r33882. 3r33869.  3r33882. Before the title of the project, parentheses are added to its title. [b] () 3r3802. 3r3752. - they mean that in the body of the project note below there are other components - the following actions, you can also add letters to these brackets that correspond to different subcategories of the following actions. For example letters [b] 3r3751. r 3r3802. and 3r33801. 3r3751. w 3r3802. they will correspond to the presence of actions previously created subcategories - 3r3751. “Actions /Recurring” and 3r3751. “Actions /Waiting” [/i] in the body of the project notes. 3r33869.  3r33882. And in order to distinguish such actions in the body of a project’s note, one should also write these letters before the list elements corresponding to them. 3r33869.  3r33882. To distinguish the elements of the list corresponding to the accompanying materials, you can write the letter in front of them. [b] i 3r3802. 3r3752. (means “Info” ). 3r33869.  3r33882. 3r33869.  3r33882. The screenshot for Keep also shows how you can add more notes to the project. To track the project relationship, square brackets 3r3-3011 are added for each of these notes. 3r3751.[]3r3752. 3r3802. in front of its name and a link to it from the main note of the project. Also links are added to the main note of the project from all of its additional notes (i.e., in the opposite direction). The designation with a pair of square brackets was applied, because in shape they just resemble a rectangle, a note. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Actions /Recurring
3r33869.  3r33882. Under this label we will collect repetitive actions. Also the description of this subcategory can be used as an example of dividing a category into subcategories. 3r33869.  3r33882. 3r33869.  3r33882. Usually, repetitive actions will be within the framework of projects - the same action is repeated every week, but it all has a single goal. 3r33869.  3r33882. 3r33869.  3r33882. To indicate that there are repeated actions in the project, the letter will be added in brackets in front of its name and in front of the name of the action below in the project note. 3r3751. r 3r3802. . 3r33869.  3r33882. 3r33869.  3r33882. Notes with such repetitive actions can be highlighted. In general, you can highlight all types of notes in similar tones that constitute a repetitive self-organization routine, for example, repetitive actions, aspect of perspective, lists of external repositories; such highlighting facilitates the search for these frequently used and rarely deleted notes. 3r33869.  3r33882. 3r33869.  3r33882. Those actions that we include in this subcategory will be excluded from the general subcategory under the label 3r3751. “Actions” [/i] . For example, a note of a project that includes only repetitive actions will be labeled only with labels 3r3751. “Projects” 3r3752. and 3r3751. “Actions /Recurring” [/i] (but not 3r3751. “Actions” 3r3752.). 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Actions /Waiting
3r33869.  3r33882. Under this label we will collect pending - actions or results that are not carried out independently, but are controlled by their implementation by others. But waiting is only a part of control, control can also include active actions. Therefore, in my GTD implementation, the category of pending is reduced to a subcategory of the following actions. This allows you to group the waiters along with the following actions (by people) and use them as the next steps in the projects. 3r33869.  3r33882. 3r33869.  3r33882. Methodically, this can be justified by the fact that the waiting can be reduced to a simple algorithm consisting of actions. If the result is received by the expected date (condition for selecting one of the actions), check (action), if not, remind (action). This is very close to the choice of the next action according to the condition of approaching the time to which it is attached, or the occurrence of a suitable context. 3r33869.  3r33882. 3r33869.  3r33882. To indicate that there are pending ones in the project, the letter [b] will be added in brackets before the title of the note and in front of the name of the action below in the project note. 3r3751. w [/i] 3r3802. . 3r33869.  3r33882. 3r33869.  3r33882. For notes with pending, you can set reminders in the Calendar in the same way as the following actions - if you expect to wait for this (and, possibly, initiate a reminder for the contractor) next week or next month. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Maybe
3r33869.  3r33882. Here we will put ideas about actions and projects that we would like to implement. 3r33869.  3r33882. It is even possible to additionally form possible projects from them by introducing the title of the note and the elements of the list for individual actions in the body of the note. Or you can not do this, store them all in the format of simple records in the body of notes. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Reference
3r33869.  3r33882. Under this label, we will store notes with information that should be available offline from a smartphone outside the workplace - in the form of regular text notes or pictures. These may be, for example:
 3r33882. 3r33869.  3r33882. 3r33851.  3r33882. 3r33865. transportation schedules; 3r33866.  3r33882. 3r33865. addresses and schedules of institutions; 3r33866.  3r33882. 3r33865. copies of paper maps of the area; 3r33866.  3r33882. 3r33865. copies of documents; 3r33866.  3r33882. 3r33865. instructions to the technique. 3r33866.  3r33882. 3r33868. 3r33869.  3r33882. Keep application (unlike free versions of Evernote) allows you to provide offline access to notes even in the absence of an Internet connection. 3r33869.  3r33882. 3r33869.  3r33882. Also here you should create and attach a note with links to the other reference information repositories (similar to the same note for the label 3-33751. “Perspective” 3r3-3752., See below) - so that you can review them all from the same database (from Keep). 3r33869.  3r33882. 3r33869.  3r33882. You can also post notes about the actions taken (see above), but you should archive such notes (3r3751. “Archive” 3r3752.) To separate them from the rest. You can even make a separate label for placing such archived notes under it. 3r33869.  3r33882. 3r33869.  3r33882. When writing this material, I thought about replacing the label “Reference” 3r3752. label “Info” 3r3752. , under which it would be possible to collect reference information together with accompanying materials (since the accompanying materials differ from it only in their association with projects and often leave the reference information category only temporarily, for the duration of the project). But, in the end, for greater clarity of his material, I decided to use a label that corresponds to the “classical” GTD category - because there are already a couple of such deviations from it in my material and I don’t want to add them even without a significant Qdim. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Perspective 3r34444. 3r33869.  3r33882. This label will not mean the GTD category, but aspect of perspective (Perspective) 3r3752. GTD is what makes up a six-level perspective model - focus horizons (3r3-3650. 6 Horizons of Focus
). This label is also convenient to use for integration with other self-organization methodologies. 3r33869.  3r33882. 3r33869.  3r33882. Many existing implementations of the GTD system completely ignore the aspect of perspective, focusing only on the implementation of the aspect of control, but this is wrong, since 3r?656. aspects of control and perspectives are not a substitute for each other, they solve different problems
. If the perspective aspect is ignored, self-organization simply slips into micromanagement and the improvement of the control aspect cannot do anything here. 3r33869.  3r33882. 3r33869.  3r33882. 3r3751. Implement GTD in Google Keep (aspect of perspective): 3r3664. 3r33869.  3r33882. 3r33869.  3r33882. It is here that you can put notes describing daily and weekly review procedures 3r3752. . They are not subjects of control, but they themselves control (describe) the working process, therefore they can be considered as an element of perspective. 3r33869.  3r33882. 3r33869.  3r33882. Create a keep under the label “Perspective” 3r3752. notes on daily and weekly reviews. Next, create reminders inside of them. To remind you in a note about your daily review, set any time for the current day, then edit the reminder in Calendar - delete time from it - the reminder will move to the top of the calendar in a day. Then we will not mark it as completed and in the following days it will automatically move to the top of the current day - and it will do so day after day. 3r33869.  3r33882. For a note on the weekly review, we indicate a reminder at 11:00 this coming Sunday and its weekly repetition. Thus, this reminder will be placed in the Calendar next to the reminders of the remaining actions for the week, but slightly higher than them. 3r33869.  3r33882. 3r33869.  3r33882. To describe the individual elements of the perspective can be used various software tools that store data in different places, links to them can be placed in a separate note under this label. 3r33869.  3r33882. 3r33869.  3r33882. As an element of perspective, for example, you can integrate OKR (Objectives and Key Results - goal setting and communication methods used by Google) - I think that Keep can provide much more tight focus and interaction than Google Sheets.OKR is also a good approach for the realization of average levels (2?000-30000 feet) from this six-tier model of the GTD perspective. The advantage of goal-setting based on OKR and Google Keep is that it can provide not only a focus on personal goals, but also communication dnyh purposes (via rassharivaniya Keep notes) without the need for any additional accounts (ie. a. the Google accounts is almost at all). 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. We associate Keep with other repositories of categories GTD 3r33838. 3r33869.  3r33882. No need to artificially wedge all the data on self-organization in one universal storage. Many Evernote-based systems are trying to do this, but the full implementation of this approach is impossible, there will always be something outside of such a repository that needs to be taken into account. 3r33869.  3r33882. Need to take the fact that the data will be stored in different formats - electronic and paper, in different cloud and local storage. 3r33869.  3r33882. 3r33869.  3r33882. You just need to collect links to all these services in some basic directory. We take Keep as such directory. We create there, under each of the GTD category labels, which have external storages, a note with links to them, attach these notes and highlight them in one color. Thus, it will be easy to move from Keep to the continuation of the relevant GTD category outside of it. 3r33869.  3r33882. An example of such a note is presented above in the screenshot for the label [i] “Perspective” 3r3752. . Similar notes can be created for shortcuts [i] “Inbox” 3r3752. , 3r3751. ”Reference” 3r3752. and others. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. The review phase is a daily and weekly review of 3r33844. 3r33869.  3r33882. Both reviews, from the point of view of their technical implementation in the system, are conducted similarly. Daily review is not a daily to-do list. Rather, it is a series of reminders of the things to be done every day, something like rituals, examples of which are given in the book [i] Loer, Schwartz - Living at Full Power (Loehr, Schwartz - The Power of Full Engagement) . 3r33869.  3r33882. 3r33869.  3r33882. When conducting a review on the desktop, first open the Calendar in the browser and open a Keep note with a list of review actions (via the Calendar reminder). Then, without closing it (to keep the focus on the review), we perform the actions listed there, opening new tabs to access the corresponding repositories. 3r33869.  3r33882. 3r33869.  3r33882. When conducting a review on a smartphone using the Calendar and Keep applications, it is difficult to implement a similar procedure - due to the fact that they do not support working with several tabs. 3r33869.  3r33882. To achieve a similar effect on a smartphone, you can open the original note with a list of browsing actions in a mobile browser, and then work with the rest of the notes in the Keep app, switching, as necessary, back to the browser. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Execution Phase — select actions to perform 3r33844. 3r33869.  3r33882. For the desktop - open the Calendar for this week in the browser, review events and reminders for today and in turn review the lists 3r3751. “Weekly” and 3r3751. “On week” 3r3752. . If there is nothing suitable for execution right now, open the 30th number in the left side menu with the nearest list 3r3751. “On month” and review this list. 3r33869.  3r33882. 3r33869.  3r33882. For a smartphone - open the Calendar application - we see it initially open in the form of a calendar for the day, we look there for reminders and events for today. Then just turn the smartphone 90 degrees in landscape orientation and the application automatically switches to the calendar view for a week (i.e. you don't even need to press anything). Then (just like in the browser on the desktop) in turn, click on the lists 3r3751. “Weekly” and 3r3751. “On week” 3r3752. and select the action to perform. If necessary, scroll through the calendar 1-4 screens further, up to a week with the 30th and look at the list “On month” there. 3r33869.  3r33882. 3r33869.  3r33882. Such functionality of the Calendar application makes the mobile implementation for the execution phase very similar to the desktop one. With the Keep app, this wouldn't work, since there are very few notes on the screen. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Keep notes integrated with Gmail, Google Docs, files and web pages
3r33869.  3r33882. [b] Gmail letters and attached files 3r33869.  3r33882. This method allows you to attach a file of any format to the Keep note, it is also convenient to use it for transferring files between devices. 3r33869.  3r33882. You need to connect the sidebar in the desktop version of Gmail (if it is not already connected) and open the Keep tab in it using the appropriate icon. 3r33869.  3r33882. 3r33869.  3r33882. Create a letter, attach to it the desired file and send it to yourself. Then open the letter and create a related Keep note on the button from the sidebar. 3r33869.  3r33882. 3r33869.  3r33882. When you open a letter in Gmail, the Keep note associated with it will automatically be displayed at the top of the sidebar, and when you open a note in Keep, the associated letter will be attached as a link. 3r33869.  3r33882. 3r33869.  3r33882. If there are a lot of such attached letters, they can be marked with special tags so that they can be easier to find later. 3r33869.  3r33882. Gmail does not allow such attachment of draft letters without sending them (this would give the possibility of their subsequent editing). But you can implement this attachment editable documents through Google Docs. 3r33869.  3r33882. 3r33869.  3r33882. Docs Google Docs 3r33869.  3r33882. As well as for letters, open the Google Docs document and create for it an associated Keep note from the same sidebar (it is also available in Google Docs, but only when you open a separate document). Such a note will be similarly displayed at the top of the sidebar for this document. 3r33869.  3r33882. 3r33869.  3r33882. But this method allows you to attach only one document to the note. In order to attach them a few, you need to use the following method. 3r33869.  3r33882. 3r33869.  3r33882. Web pages 3r33869.  3r33882. Just add links to these pages in the note. You can also use this method for Google Docs documents, but not for Gmail emails. 3r33869.  3r33882. It will also be convenient, if possible (if these pages are editable documents), add backlinks to this note (its URL in the desktop browser). 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Why not use other similar services and Google extensions 3r33844. 3r33869.  3r33882. When implementing the system, notifications on the smartphone were used - because they essentially contradict the GTD methodology (“mind like water”) - their constant flow will defocus attention, therefore it is assumed that, if possible, they will all be disabled or will be used only in exceptional cases (for example, for letters matching a certain filter). 3r33869.  3r33882. 3r33869.  3r33882. Google Tasks was also not used - due to uncertain development prospects, poor integration with other Google services and duplication of functionality in Google Keep. 3r33869.  3r33882. 3r33869.  3r33882. All the GTD implementation presented here was built to work not only in Chrome, but also in alternative browsers. 3r33869.  3r33882. Accordingly, the Keep browser extension is not used anywhere either - due to the fact that it only works in Chrome, but does not work in independent browsers on Chromium. 3r33869.  3r33882. 3r33869.  3r33882. I consider it inexpedient to switch to Chrome from alternative browsers for this extension. It only provides the addition to Keep with one click of the address of the active tab and the text selected on it - and it’s not worth giving up the many additional built-in features of browsers such as Opera or Vivaldi. For example, in Opera there is a built-in VPN, and in Vivaldi there is a side web-panel, where it is very convenient to keep a Keep note with a reminder about the task being performed while working on it in the main window at the same time - this provides very good focus. 3r33869.  3r33882. Of course, Chrome has extensions that promise similar functionality, but, as a rule, their reliability and compatibility with each other leaves much to be desired. 3r33869.  3r33882. 3r33869.  3r33882. Also, you should not install Chrome just for the sake of exploring the possibilities of the Google Save To Drive browser extension, which also works only in Chrome. It only saves screenshots, so it is by no means an alternative to the Evernote Web Clipper (but it’s generally difficult to find an alternative given its versatility and the possibilities of simplifying, editing and exporting saved web pages - so I myself still use Evernote to save). 3r33869.  3r33882. 3r33869.  3r33882. This approach of Google to browser extensions for working with its services generally creates the impression that these extensions are created mainly as a means of promoting Chrome among users of alternative browsers. 3r33869.  3r33882. 3r33869.  3r33882. 3r33843. Advantages of Keep and Calendar over specialized products
3r33869.  3r33882. Every year there are more and more new software products for self-organization, there is also a new functionality in the existing ones. But at the same time, there are also factors that undermine their credibility: 3r3-3869.  3r33882. 3r33869.  3r33882. 3r33851.  3r33882. 3r33865. insufficient or unreliable functionality; 3r33866.  3r33882. 3r33865. entanglement or incomprehensibility of functionality (when authors inflate functionality, reducing the availability of basic functions); 3r33866.  3r33882. 3r33865. the inactivity of the free versions (when the free versions are applicable only as a demo); 3r33866.  3r33882. 3r33865. incomplete cross-platform compatibility (incl. different functionality and design on different platforms); 3r33866.  3r33882. 3r33865. unreliability of data storage (including incomplete or inability to export data). 3r33866.  3r33882. 3r33868. 3r33869.  3r33882. Of course, to a certain extent, such problems are also inherent in Google services, but their influence does not seem so negative compared to, for example, Evernote or other specialized products, which are often simply closed, without providing sufficient resources to reorganize the work processes based on them. . 3r33878. 3r33882. 3r33882. 3r33882. 3r33875. ! function (e) {function t (t, n) {if (! (n in e)) {for (var r, a = e.document, i = a.scripts, o = i.length; o-- ;) if (-1! == i[o].src.indexOf (t)) {r = i[o]; break} if (! r) {r = a.createElement ("script"), r.type = "text /jаvascript", r.async =! ? r.defer =! ? r.src = t, r.charset = "UTF-8"; var d = function () {var e = a.getElementsByTagName ("script")[0]; e. ): d ()}}} t ("//mediator.mail.ru/script/2820404/"""_mediator") () (); 3r33876. 3r33882. 3r33878. 3r33882. 3r33882. 3r33882. 3r33882.